How GintiDesk works: from a grey purchase to the balance sheet
One entry at each step — purchase, mill, sale, receipt — and the stock, the party ledgers, the GST registers and the final accounts all follow from it. A walk through one lot of cloth.
GintiDesk is accounting software built for the textile trade. The idea behind it is simple: you enter each document once, where it happens, and everything that depends on it — stock, outstanding, tax, the accounts — is worked out from that one entry. Here is one lot of cloth, followed from the day it is bought.
1. Set-up
Parties, items (qualities), brokers, transports and mills are created once. If you are moving from other software, they come in from Excel sheets along with your opening balances, unpaid bills and opening stock — and the Import screen tells you whether the openings add up.
2. Grey purchase
The bill is entered as it is written: quality, takas, meters, rate, any addition or deduction, and GST. On saving, the supplier is credited, the stock rises by those takas and meters, the input tax goes to its own ledger, and the bill joins the supplier's outstanding list.
3. Issue to the mill, and receipt back
A mill issue sends the lot out on a challan. The cloth leaves the godown but stays in your stock, shown as lying with that mill. The mill receipt brings back finished meters against that issue, records the shrinkage, and books the processing charges. Pending meters per challan and the cost per finished meter follow from these two entries.
4. Sale
Sales order, delivery challan and invoice — whichever of them your business uses. The invoice debits the customer, credits sales and output GST, takes the cloth out of stock and adds the bill to the customer's outstanding. The invoice can be printed, or sent as a PDF on WhatsApp from the same screen.
5. Receipts and payments
A receipt is set against the bills it pays, so the outstanding list always says which bills are open and for how many days.
6. GST
The registers and the GSTR-1 and GSTR-3B figures are built from the same invoices that made the ledgers, so they cannot drift apart from the books. GSTR-1 is produced as the JSON file the GST portal accepts, monthly or quarterly. Filing the return from inside GintiDesk, without visiting the portal, is being built and is not available yet.
7. Accounts
Trial balance, trading account, profit and loss and balance sheet are drawn from the vouchers at any date, with stock valued from the stock ledger. Every figure opens into the ledger behind it, and every ledger entry opens the document that made it.
8. GintiDesk Auditor
A built-in first check that runs the routine tests on the books and lists what needs a look — a balance sheet that does not tie, cash receipts above the legal limit, suppliers with no MSME status recorded, documents deleted, GST on sales that does not match the return. Each finding opens the entries behind it.
It is in trial, and it is not an audit: it does not replace your CA, and a clean run does not mean nothing is wrong. What it is meant to do is take the routine checking off the CA's desk, so that the CA's time goes to the questions that need judgement. Our target is 60–70% of that routine work — a target, not a promise.
And around all of it
- An activity log — who created, changed or deleted what, and when.
- A books lock, so that a period that has been filed cannot be changed by accident.
- Backups you can take yourself, and exports to Excel and PDF.
- Access for your chartered accountant, on terms you set.
- No AI or machine-learning service reads your books; your data is not used to train anything.
What is not finished GintiDesk is in testing, and says so. Some modules — payroll and manufacturing among them — are built but have had little real use so far. See "What BETA means for your books" for exactly what that does and does not mean.